UK-TUG AGM on 16th October

The 2010 UK-TUG AGM will be held on Saturday 16th October, at 2pm. The meeting will be held as part of the FLOSS Unconference at the Birmingham and Midland Institute, Margaret Street, Birmingham, B3 3BS, within easy walking distance of New Street and Snow Hill stations. We hope that as members as possible will be able to attend the AGM, and also perhaps attend other sessions at the Unconference, or even visit the nearby exhibition of the spectacular Anglo-Saxon Staffordshire hoard of gold and silver jewellery.

Election for Chair

The two-year term of office of the Chair comes to an end at the AGM, and Jonathan Fine has indicated that he does not wish to stand again. Anyone who wishes to stand should ask a member to nominate them for the post (in case of difficulty, ask any current member of the Committee apart from the Returning Officer).

Email nominations should be sent to the Returning Officer at, from the email address registered in the UK-TUG database; the candidate should also send an email agreeing to be nominated, again from the email address in our database. The closing date for nominations is Monday 26th September. Candidates are asked to include a statement (at most 1,000 words) and, if they wish, their email address and URL. Statements received will be published on the UK TUG website, on pages with commenting disabled. Nominations can also be made by post: UK-TUG members should have received details of this process.

If there is a contested election then there will be a postal ballot. Ballot papers will be sent out on Monday 4th October, and should be returned to the Returning Officer by midnight on Thursday 14th October.

Elections for the committee

We have at present five elected committee members (plus the Chair ex-officio), and at least one has indicated that he will not stand for re-election. It would be good to have some new Committee members; most of our business is conducted electronically, so a remote location would be no barrier. Anyone who wishes to stand should contact the Secretary, Joseph Wright, any time before the AGM. The mechanism for nominations is similar to that for chair (by email to, with a member making the nomination and confirmation from the candidate) although there is no need to submit any kind of statement. Again, members will have had details of how to nominate by post.

Motions for the AGM

Any member may submit a motion to the AGM. Motions should be sent to the Secretary either by post or by email, at the address above, and should be received by midnight on Friday 1st October.

Accounts, Treasurer’s Report and Secretary’s Report for 2009-10

The uninspected accounts are available for reading now; the formal inspected accounts will be available at the AGM.The Treasurer’s and Secretary’s reports are also available now.

Speaker Meeting

The AGM will form part of a Speaker Meeting: full details on this will follow shortly.